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Post Form

Similar to Post Disbursements form, Post AP Invoices form has 3 sections Header, Expense and Firm Expense and of course Invoice, which is similar to the original Post AP Invoices form on eQx.

Form Header

The header of the form is pre-filled as shown in the screenshot. The Post AP Invoices form can only be submitted when the following criteria are met:

  • At least one invoice has been added
  • Batch Proof Amount must be zero

AP Invoice​

Form AP Invoice

Every time you open the Post AP Invoice form, an Invoice is always added by default.

As seen in the screenshot, the Add Invoice button is currently disabled. In order to enable it, you have to add at least an Expense or Firm Expense to the current invoice.

One new column we added to this redesign of Post AP Invoices form is the Ref # column. This value is used to match the invoice with its Expenses and Firm Expenses.

We have two buttons on each invoice entry: MORE and AP TAX.

Form AP Invoice - More Button

  • MORE: As can be seen from the screenshot, you will be able to modify the due date, due days, discount date, discount days and discount rate in this window.

Form AP Invoice - AP Tax Button

  • AP TAX: You can add tax breakdowns associated with the selected AP Invoice from this window.

Invoice Filter​

Invoice Filter

We already talked about the Ref # column. We have a filter for this Ref # where you can filter the Expenses and Firm Expenses of the same Ref #. You can fight it on the right hand side of the Expense & Firm Expense block.

Expense​

Form Expense

Above is the Expense section. You can add a new record by clicking the plus button.

A new expense record will be added in the state shown above. Due to the number of fields in an Expense record, you may need to scroll horizontally to see the full row, depending on your screen size.

Fields on an Expense record can be filled in normally. Auto-fill and tab flow are carried over from the original eQx application for users already accustomed to tab navigation.

The Ref #, as mentioned above, is also a column in the Expense record. And you can actually select which invoice an Expense belongs to.

Expense Tax Breakdown​

Some Tax Groups, when selected, will allow you to enter detailed tax information.

Expense Tax Detail Button

In this example, the Tax Group BOTH is selected. To enter the Tax Detail, navigate to the end of the row, where the Expense Tax button is located. You can modify the amount for each Tax Type row, and the total tax amount will update accordingly.

Expense Tax Detail

Click Save, and the Tax Amount field on the record will be updated as well.

Firm Expense​

Form Firm Expense

Similar to the Expense section, you can add a new Firm Expense record using the plus button. Many fields will be auto-filled for you.

The Ref #, as mentioned above, is also a column in the Expense record. And you can actually select which invoice an Expense belongs to.

Firm Expense Tax Breakdown​

This feature works exactly the same as the one in the Expense section.

Validations and Submission​

Form Validations

Validations have been implemented for the redesigned forms on eQ+. For Post AP Invoices form, a validation summary appears at the top of the form after a submission attempt if any fields contain issues.

Form Validation on Fields

Fields with issues are also highlighted with a red border. Resolving an issue will automatically remove the red border from that field.

After resolving all flagged fields, click Submit again. A successful submission will display a toast message with the following content.