📄️ Accounts Payable - Post Invoices
The Accounts Payable Post Invoices routine allows the user to enter Invoices into the system. As Invoices from Vendors come into the Firm, they must be entered into the system to ensure they will be properly tracked and to keep payable balances up to date. Vendors are those people or companies that provide the Firm with a product or service. Invoices can consist of expenses incurred on behalf of a Client (for which the Client will likely be billed for at a later date), expenses incurred by the Firm itself, or a combination of the two.
📄️ Accounts Payable - Reverse Cheques
When the user makes a payment on an Invoice through the AP Select and/or Pay Invoices routine, a Cheque is automatically created for that payment; the Cheques displayed in this routine are those created for Invoice payment. The Accounts Payable Reverse Cheques routine allows the user to reverse such Cheques. To view all Cheques eligible for reversal, the user can simply select the order in which the Cheques are to be displayed (i.e. Sort By) and then execute their query. The query results will be displayed in the AP Cheques section of the screen. From these results, the user must select which Cheques are to be reversed.
📄️ Accounts Payable - Reverse Invoices
The Accounts Payable Reverse Invoices routine allows the user to reverse Invoices that were entered through the AP Post Invoices routine. Only those Invoices of status "I" (the status assigned when the Invoice is first entered into the system) are eligible for reversal. When the user executes their query, all Invoices will be returned and displayed in the order of the user's choice (i.e. according to the" Sort By" selection). From the query results, the user must select the Invoices that are to be reversed.
📄️ Accounts Payable - Select And/Or Pay Invoices
The Accounts Payable - Select and/or Pay Invoices routine allows the user to select Invoices for full or partial payment, to place payment of Invoices on hold, and to post Invoice payments. When the user executes their query, all Invoices will be returned and displayed in the order of the user's choice. From the query results, the user must 'mark' which Invoices are to be paid or held. Invoice payments can then be posted or saved to be posted at a later time or date. When the AP Select Invoices for Payment routine is accessed from the eQuinox main menu, the screen shown below will be displayed.