📄️ Print Cheques
The Print Cheques routine allows the user to view and/or print from a list of all Cheques that have been generated, according to a specific General Ledger Account. This routine also allows the user to reprint cheques that have already been printed. Details for each cheque (i.e. Journal Type and Number, Payee, Amount, etc) and the Cheque Status (i.e. Reconciled, Not Reconciled) are displayed. The user can also view specific details (i.e. the associated GL, Client, or Trust transactions) for each cheque. Reversed cheques will not be displayed in this routine.
📄️ Cheque Query
The Cheque Query routine allows the user to view a list of all Cheques that have been generated, according to a specific General Ledger Account. Details for each cheque (i.e. Journal Type and Number, Payee, Amount, etc) and the Cheque Status (i.e. Reconciled, Reversed) are displayed.
📄️ Deposit Slip
The Deposit Slip routine allows the user to select batches of receipts to be included on a deposit slip document for the purpose of presenting funds to the bank. This routine will produce a deposit slip detailing the deposit information for each deposit that is made. When the Deposit Slip routine is accessed from the eQuinox main menu, the screen shown below is displayed.
📄️ Trust Cheque Requisition Posting
The Trust Cheque Requisition Posting routine allows the user to view, post, cancel, and/ or print Trust Cheque Requisitions. Trust Cheque Requisitions are used to submit Trust Cheque proposals for approval, and are entered through the Trust Cheque Requisitions routine. Usually, Secretaries submit the Trust Cheque Requisitions, and the Accounting Department (or the Administration) approves and processes the Trust Cheque, or cancels the Trust Cheque Requisition if it is not approved. This process allows Administration to supervise and control the flow of Client's Trust money within the Firm.
📄️ Post Invested Trust Receipts
The Post Invested Trust Receipts routine allows the user to manage trust investments that have been made on behalf of the Client. For example, if the Firm is responsible for investing a Client's trust money, the details for that investment are recorded through this form. This routine identifies different types of investments (i.e. into a Daily Savings Account, Term Investments, etc), as well as the type of trust being invested (i.e. Trust Principal, Interest Earned, etc). Note: This routine handles trust investments for Matters that are currently open or soft closed (i.e.. closed, but can still be posted to); hard closed Matters are not accepted in this routine.
📄️ Post Trust Receipts
The Post Trust Receipts routine allows the user to enter Trust Receipts into the system. For example, if a Client comes into the Firm with a Trust payment, the user records the payment through this routine. When the information has been entered, the General Ledger is automatically updated with the payment information.
📄️ Trust Cheque Requisitions
The Trust Cheque Requisitions routine allows the user to submit a Trust Cheque proposal for approval. This routine is mainly used by Firm Secretaries; the Secretaries submit the Trust Cheque Requisitions, and the Accounting Department (or Administration) approves and processes the Trust Cheque, or deletes the Trust Cheque Requisition if it is not approved. This routine allows Administration to supervise and control the flow of Client's Trust money within the Firm.
📄️ Count Cheque Requisitions
The Count Cheque Requisitions routine allows the user to quickly and easily check the number of Trust Cheque Requisitions and Firm Cheque Requisitions. This window can be left open, and checked periodically; the information will automatically update as requisitions are entered, posted, or canceled.
📄️ Trust Cheque Reversal
The Trust Cheque Reversal routine allows the user to reverse any Trust Cheques that have been posted through the Post Trust Cheques routine. To view all posted Trust Cheques, the user may execute a query without entering any restrictions; the user may then select which Trust Cheques will be reversed from the list displayed. The reversal process is complete once the user has clicked the Save button, and the reversal information has been updated to the General Ledger.
📄️ Maintain Trust Dates On Hold
The Maintain Trust Dates on Hold routine allows the user to view information about Trust Money that is currently being held. When a Client is issued a Trust Receipt for money given to the Firm in Trust, the user has the option to specify the number of days the Trust Deposit will be held before it is released. The records displayed in this routine are those Trust Deposits that were placed on hold. The user also has the option in this routine to change the Hold Date for a given Trust Deposit (i.e. If the Trust Deposit has already cleared the Bank, or if the money is needed ASAP, the record can be taken off of hold by changing the Hold Date).
📄️ Trust Transfer - Trust To Firm
The Trust Transfer routine allows the user to apply Client's trust money to any outstanding balances on Bills (i.e. use the Client's trust money to pay their Bill). Through this routine, the user can select a Transfer Requisition (a request to use the Client's trust money for payment of their Bill, as created through the Trust Transfer Requisitions form), and then actually transfer the trust money and apply it to the selected Bill.
📄️ Trust Transfer Deposit
The Trust Transfer Deposit routine allows the user to create receipts for trust transfers that were entered in the Trust Transfer routine. In the Trust Transfer routine, trust money is applied to outstanding balances on Client bills. The Trust Transfer Deposit routine displays all trust transfer transactions according to the Trust GL Account from which the money is being transferred and the Firm GL Account into which the money is being deposited. Once the user selects a trust transfer record to be deposited, the transaction is processed and the receipt is created.
📄️ Trust Transfer Client To Client
The Trust Transfer Client to Client routine allows the user to transfer Trust money from one Client/Matter to another. The Trust amounts, either retainer or allocated, cannot be more than the amount of Trust money belonging to the Client from which the money is being transferred.