📄️ AR Client Collections
The Client Collections routine allows the user to view Accounts Receivable information for Clients and/or Bill Entities. This form displays the total Accounts Receivable amount for the Client or Bill Entity, and then the break down of amounts for Fees, Disbursements, Tax, and Interest. From this form, the user can access the Financial Summary routine.
📄️ Accounts Receivable Redistribution
The AR Redistribution routine allows the user to redistribute the way in which compensation for a particular bill is allocated to Timekeepers. When a Matter is established in the Maintain Matters routine, the user must specify the percentage each Timekeeper associated with that Matter will receive as compensation (i.e. the percentage of the total Fees billed). Changes to these percentages once the Matter has been billed can be made through this routine. The user is also able to adjust the variance per timekeeper on a bill through this routine (i.e. the total amount of fees billed at this point may not be varianced up or down, but you may alter the variance of fees per timekeeper).
📄️ Accounts Receivable Reversals
The Accounts Receivable Reversals routine allows the user to reverse posted Bills, Sub- Bills, and Bill Transactions. Bills eligible for reversal can be queried based on Journal, Bill, Matter, or Billing Entity. Once a query has been executed, the user can switch between the three tabs (i.e. Bills, Sub-Bills, and Bill Transactions) and select the records to be reversed. The reversal process is not complete until the user clicks the Save button.
📄️ Accounts Receivable Transfers
The AR Transfers routine allows the user to select outstanding Bills and transfer the amount to another Client, Matter and/or Bill Entity. From this routine, the user can access the AR Redistribution routine to redistribute the compensation for a specific Bill(s).
📄️ Calculate Interest
The Calculate Interest routine allows the user to calculate the interest that will be charged on Bills. Interest can be calculated for Bills of a certain age, for all Matters, for Matters associated with a specific Client, or for Matters associated with a specific Timekeeper. This routine also allows the user to reverse interest that has been previously calculated.
📄️ Financial Summary (Client Statistics)
The Financial Summary routine allows the user to view specific information about a Client or Bill Entity's financial status with the Firm. For example, this routine displays the individual's current balance in Trust, WIP, AR, and Aged AR. A summary of the individual's financial transactions to date are also displayed (i.e. totals in Billing, Receipts, AR Write-Offs, WIP Deletions, and WIP Variance). Note: Information in this form and it's sub forms is for display purposes only, and cannot be edited or updated by the user.
📄️ Collector Schedule And AR Follow Up Activities
The Collector Schedule and Accounts Receivable Follow Up Activities routine allows the user to schedule reminders in regards to Client collections and accounts. For example, if a Client has an overdue Bill, the user can enter reminders to send collection notices, request for payment notices, etc. On the day that the reminder is scheduled, the system will alert the user of the scheduled activity. This routine also allows the user to access the Client Collections and Financial Summary routines.
📄️ Create Reminder Statements
The Create Reminder Statements routine allows the user to create reminder statements for files carrying overdue AR. The statements will be generated to a file, and will be saved by default in the system's e-Quinox Home directory (i.e. as specified in the Maintain Firm Parameters routine). From this location, the files can be opened and printed.
📄️ Firm Receipts
The Firm Receipts routine allows the user to enter Firm Receipts into the system, and to apply the Receipt to Client's Bills. For example, if a Client has an outstanding Bill and comes into the Firm to make a payment, a Receipt will be entered for that payment. The payment can then be directly applied to the Client's outstanding Bill. This routine also allows the user to apply Credit Notes to Client's Bills, and to create Credit Notes for payments that exceed the outstanding amount on a Bill. When the Firm Receipts routine is accessed from the eQuinox main menu, the screen shown below will be displayed.
📄️ Accounts Receivable Write Offs
The Accounts Receivable Write Offs routine allows the user to write off outstanding Bills and/or Sub-Bills. Bills can be viewed according to Client, Matter, or Bill Entity. When writing off Sub-Bills, the user has the option to perform a complete write off, a write off of only the tax amount, or a write off of only the interest amount (the user may specify the amount being written off). When writing off Sub-Bills, the user also has the option to access the AR Redistribution screen to re-allocated Timekeeper's compensation for a specific Bill. When writing off Bills, the user has the option of performing a complete write off, or a write off of only the interest amount.